Resources for Administrators and Liaisons
Reminders:
- Pcard Statement Approvals are due the last day of each month.
- Reconcile spending plan monthly prior to monthly payroll lockout.
- Schedule unit semi-annual finance meetings for November and April.
- Year-end state spending deadline: June 9, 2025.
Overview:
Conference and Event Receipts
- Deposit Process
- Establishing Ledger 3xxxxx Projects
- Establishing a New Electronic Store (eStore)
- Funding Food Projects
- Generating Invoices & Collections
HR-Related Financial Processes
- CHASS Startup Template 3-Year
- Dual Employment
- Faculty Startup Support
- Non-Salary Compensation
- Non-Salary Compensation Form
Budget and Project Reconciliation and Management
- Budget Allocation Methodology
- Budget Transfer Process
- Budget Transfer Request Form
- CHASS Journal Voucher Form
- Financial Support Request Form (ELT only)
- Finding Department Project Numbers
- IHSS Buyouts
- Interdepartmental Transfer (IDT) Process
- Interdepartmental Transfer (IDT) Request Form
- Journal Voucher (JV) Process
- OFS Transaction Review Checklist
- OMAR Reconciliation & Tracking Guide
- Project and Phase Requests and Changes
- Understanding Projects
- WRS and Queries
Purchasing
- Alcohol Purchase Process
- Authorization for Alcohol Purchase Form
- Contracts/Agreements
- Financial System Special Category ID
- Frequently Used Account Codes
- Independent Contractor Process
- Independent Contractor Checklist
- Marketplace
- Online and Used Purchases Process
- Payment Request-Financial Voucher Requests
- Pcard Process & Acknowledgement
- Requisitions/Purchase Order Entry
- Smartsheet Payment Form Flowcharts
- Spending Guidelines
- Voucher Entry Instructions