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Humanities and Social Sciences
Faculty and Staff Resources

Additional Compensation Resources

Payments to employees beyond the base salary are considered additional compensation. Additional compensation is payment for task-based, short-term effort (12-months or less) that is clearly outside the scope of the employee’s job description — or faculty Statement of Faculty Responsibilities (SFR) – that is performed outside of normal work effort or that adds extra work effort in addition to effort spent on normal job duties. Please note that additional compensation requests must be submitted and approved by the department and college prior to work beginning. Please see REG 05.58.01 – Additional Compensation paid through the University for more information regarding eligibility and allowable percentages.

Additional Compensation Process for Transactions that Require Dean Approval

Departments must obtain dean approval before work begins for additional compensation that exceeds university limits. Approval documentation should be uploaded to the transaction, and department liaisons must monitor cumulative percentages.

University Limits

  • Summer: 33.33%
  • Academic Year: 20%

Definitions

  • Academic Year: Aug. 16 – May 15
  • Summer: May 16 – Aug. 15
  • Fiscal Year: July 1 – June 30

Categories

  • EHRA Non-Faculty, Post Docs, Tenure/Tenure-Track: Dean approval is required for payments over 20%. Upon the Dean’s approval, documentation of the approval should be uploaded to the additional comp transaction. This means that the Department Liaison will need to monitor the cumulative percentage of additional comp payments the individual has received to date.
  • Professional Track Faculty (CHASS-only): In CHASS, the dean has extended the approval limit for Professional Faculty to 35%. However, transactions that exceed the University limit of 20% will be flagged for dean approval. At that time, the College HR Consultant will submit the transaction to the dean for approval on behalf of the department for all transactions at a cumulative 35% or below. Departments will however be required to provide justification to the dean for transactions that exceed a cumulative 35%. Again, approval should be obtained prior to the work being completed and documentation of the approval should be uploaded to the additional comp transaction. The department liaison will need to monitor the cumulative percentage of additional comp payments the individual has received.
  • Summer Salary: Summer additional comp payments that exceed the university limit of 33.33% require prior approval from the dean. Upon the dean’s approval, documentation of the approval should be uploaded to the additional comp transaction.