Contracted Services

Payments for services or goods to independent contractors or outside vendors are considered “contracted services.”

Before asking an individual to perform a service or provide goods, PI should review the Independent Contractor or Employee process and complete an Independent Contractor Checklist.  PI should complete the form, sign/date it and return to the Director of Research Administration for review.  If it is determined that the individual meets all requirements as an independent contractor, PI can move forward with work if cost is under $5,000.

In order to be paid, the independent contractor or vendor should prepare an invoice that includes at least the following information:

  • Name, address, phone of independent contractor or vendor
  • Date of invoice
  • Invoice #
  • Description of services provided
  • Total amount due

PI must review invoice and determine if work was performed satisfactorily.  If so, PI should sign/date the form, indicate the project ID from which the invoice should be paid, and submit to the Research Office for processing.