{"id":57,"date":"2019-04-02T20:02:30","date_gmt":"2019-04-02T20:02:30","guid":{"rendered":"http:\/\/laptop.tarheelcode.io:8888\/guest_lists-php\/"},"modified":"2020-08-17T20:26:54","modified_gmt":"2020-08-17T20:26:54","slug":"guest-lists","status":"publish","type":"page","link":"https:\/\/chass.ncsu.edu\/intranet\/deans-office\/event-planning\/guest-lists\/","title":{"rendered":"Inviting Guests"},"content":{"rendered":"\n<p>Setting the appropriate guest list is critical to a successful event. Please adhere to these guidelines for inviting the chancellor (and\/or the chancellor&#8217;s spouse), provost, VIP guests such as board members and elected officials, and alumni. <\/p>\n\n\n\n<p><\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Chancellor Participation<\/h2>\n\n\n\n<p>Before inviting the chancellor to any event, please follow these guidelines:<\/p>\n\n\n\n<p><strong>For Development\/Advancement events:<\/strong> Please e-mail the College Development Office with the following information:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Name of event.<\/li><li>Purpose\/goals of the event.<\/li><li>Projected date, time and location.<\/li><li>Event contact person.<\/li><li>Chancellor&#8217;s role (i.e. opening remarks, speech, etc).<\/li><li>What topics should the chancellor address?<\/li><li>Who else is invited to the event?<\/li><li>Estimated number of attendees.<\/li><li>Will media be invited?<\/li><li>Any other related information.<\/li><\/ul>\n\n\n\n<p><strong>For Academic events such as workshops, seminars and lectures:<\/strong> Requests for the chancellor&#8217;s participation should first be vetted by the college dean. Please email  <a href=\"mailto:cwbrown@ncsu.edu\">Crissy Williams-Brown<\/a>, with the following information:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Name of event.<\/li><li>Purpose\/goals of the event.<\/li><li>Projected date, time, location.<\/li><li>Event contact person.<\/li><li>Chancellor&#8217;s role (i.e. opening remarks, speech, etc); or is it FYI only?<\/li><li>What topics should the Chancellor include in his remarks?<\/li><li>Who else is invited to the event?<\/li><li>Estimated number of attendees.<\/li><li>Will media be invited?<\/li><li>Any other related information.<\/li><\/ul>\n\n\n\n<p>Either the Development Office or the Dean\u2019s Office will make the official request to<br>University Special Events requesting the chancellor\u2019s attendance. Upon approval, a<br>representative from the university\u2019s special events office will contact you regarding next steps. In certain cases, University Special Events will assume primary planning responsibilities. In other instances, a representative from University Special Events must serve on your planning committee. In addition, collateral materials such as<br>invitations and programs must be approved by University Special Events in consultation with the Chancellor\u2019s Office.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Provost Participation<\/h2>\n\n\n\n<p>Requests for the provost&#8217;s participation should first be vetted by the college dean. Please email <a href=\"mailto:cwbrown@ncsu.edu\">Crissy Williams-Brown<\/a> with the following:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Name of event.<\/li><li>Purpose\/goals of the event.<\/li><li>Projected date, time, location.<\/li><li>Event contact person.<\/li><li>Provost&#8217;s role (i.e. opening remarks, speech, etc); or is it FYI only?<\/li><li>What topics should the provost include in his remarks?<\/li><li>Who else is invited to the event?<\/li><li>Estimated number of attendees.<\/li><li>Will media be invited?<\/li><li>Any other related information.<\/li><\/ul>\n\n\n\n<p>If the dean approves the request, his office will e-mail the request\/information to the provost&#8217;s office. The provost&#8217;s staff will then confirm whether the event works with  his schedule.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">VIP Guests<\/h2>\n\n\n\n<p>Public Affairs will assist in determining the list of VIPs that are appropriate for major events that involve the chancellor.<\/p>\n\n\n\n<p>Events or meetings involving the UNC system president, legislators, members of the Board of Governors or Board of Trustees should be coordinated through the chancellor&#8217;s office. This process will help eliminate overlapping requests and allow NC State to consider packaging or prioritizing events.<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Elected Officials: Contact the assistant to the chancellor for external affairs, <a href=\"mailto:jbsmith9@ncsu.edu\">Julie Smith<\/a>.<\/li><li>UNC system president, Board of Governors and Board of Trustees: contact the secretary of the university. <\/li><\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Alumni<\/h2>\n\n\n\n<p><a href=\"https:\/\/docs.google.com\/a\/ncsu.edu\/forms\/d\/e\/1FAIpQLSf6ACmt6ShQjnTtp4awfXJrkGDDRggjITFFTRQ077V4qhnSXg\/viewform\">Fill out this form<\/a> to request the most recent list of alumni. Please allow a three-day turnaround for alumni list requests. Provide detailed information on how the list will be used and what contact information you require: postal addresses or e-mail. Lists will be provided in Excel format.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Setting the appropriate guest list is critical to a successful event. Please adhere to these guidelines for inviting the chancellor (and\/or the chancellor&#8217;s spouse), provost, VIP guests such as board members and elected officials, and alumni. Chancellor Participation Before inviting the chancellor to any event, please follow these guidelines: For Development\/Advancement events: Please e-mail the&hellip;<\/p>\n","protected":false},"author":2,"featured_media":0,"parent":58,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"ncst_custom_author":"","ncst_show_custom_author":false,"ncst_dynamicHeaderBlockName":"ncst\/default-header","ncst_dynamicHeaderData":"{}","ncst_content_audit_freq":"","ncst_content_audit_date":"","ncst_content_audit_display":false,"ncst_backToTopFlag":"","footnotes":""},"class_list":["post-57","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/chass.ncsu.edu\/intranet\/wp-json\/wp\/v2\/pages\/57","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/chass.ncsu.edu\/intranet\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/chass.ncsu.edu\/intranet\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/chass.ncsu.edu\/intranet\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/chass.ncsu.edu\/intranet\/wp-json\/wp\/v2\/comments?post=57"}],"version-history":[{"count":8,"href":"https:\/\/chass.ncsu.edu\/intranet\/wp-json\/wp\/v2\/pages\/57\/revisions"}],"predecessor-version":[{"id":1625,"href":"https:\/\/chass.ncsu.edu\/intranet\/wp-json\/wp\/v2\/pages\/57\/revisions\/1625"}],"up":[{"embeddable":true,"href":"https:\/\/chass.ncsu.edu\/intranet\/wp-json\/wp\/v2\/pages\/58"}],"wp:attachment":[{"href":"https:\/\/chass.ncsu.edu\/intranet\/wp-json\/wp\/v2\/media?parent=57"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}