Invitations

Preparing a clear and effective invitation is key to getting a positive response to your event. 

To help you efficiently prepare an invitation, CHASS has created a standard invitation template.  Should you not use the recommended template, be aware that any invitation issued on behalf of the college or university must adhere to the guidelines regarding the proper use of brand elements.  Please refer to the NC State Brand Book and the CHASS Brand Style guide.

Print Invitation

The recommended CHASS print invitation template can be found here.  Click here to view a pdf sample of the invitation template.

InDesign software is required to make updates.  The file can then be sent to the printer of your choice.  Or, contact Lauren Kirkpatrick, 919.513.1829 for assistance with working with NC State Communication Services.  Charges for NC State Communication Services will be billed to the department. 

Electronic Invitation

The standard CHASS print invitation has been modifed for use as an electronic invitation.  Contact the CHASS development office, 919.513.1478 if you are interested in sending an electronic invitation.   

Invitation Reminders

• You must have the Chancellor’s Office approval if the chancellor’s name is on the invitation or if he has a significant role in the event (refer to the Guest List section regarding the requesting the Chancellor’s participation).
• Set response deadline at least 10 days prior to the event.
• Consider whether you want acceptance only responses.
• If you have a response card, enclose with postage paid envelope.
• Place order for invitations and response card six to eight weeks prior to the event.
• Mail invitations four to six weeks prior to the event.
• Do you need to include directions or a campus map?
• Is formal dress required? If so, please indicate on the invitation.
• Provide a contact name and telephone number for response, in addition to e-mail or other rsvp tracking system.